Tour Policies and General Information

Guaranteed Prices Holiday Vacations’ published tour prices are based on the rates known at the time of publication and are expected to be in effect at the time of departure. Once we have received your deposit, your price is guaranteed, and any subsequent price increase is at our expense.

Reservations Make reservations well in advance. Space requested by phone will be held for five business days, pending receipt of the required deposit by mail, telephone or in person. Reservations made after the indicated final payment due date must be paid in full at the time of reservation.

A Deposit Of $200 Per Person A deposit must accompany all reservation requests. Personal check, money order, Discover, MasterCard or VISA are acceptable forms of payment. The deposit is fully refundable prior to the final payment due date.

Final Payment A balance due date and amount will be indicated on your tour invoice deposit receipt. We accept credit cards but appreciate final payments to be made by check or money order.

Special Requests Individual requests must be made when booking. Requests for (non) smoking, special dietary needs, and adjoining, handicap accessible or other room types are subject to confirmation and cannot be guaranteed.

Hazardous Materials Federal law forbids the carriage of hazardous materials aboard aircraft in your luggage or on your person. A violation can result in five years imprisonment and penalties of $250,000 or more (49 U.S.C. 5124). Hazardous materials include explosives, compressed gases, flammable liquids and solids, oxidizers, poisons, corrosives and radioactive materials. Examples: Paints, lighter fluid, fireworks, tear gases, oxygen bottles, and radio-pharmaceuticals.  There are special exceptions for small quantities (up to 70 ounces total) of medicinal and toilet articles carried in your luggage and certain smoking materials carried on your person. For further information contact Holiday Vacations or visit faa.gov.

Persons Needing Special Assistance The ability to perform assorted levels of activity while traveling varies between each individual. Although we welcome your questions regarding the amount of activity on any tour, Holiday Vacations is unable to determine your travel health and fitness level. Please consult your doctor with questions when evaluating your ability to travel.

Holiday Vacations is unable to provide attendant services. We strongly advise persons with special needs to travel with someone who can assist them. Tour participants requiring special assistance for other than personal needs must notify Holiday Vacations in writing to determine what assistance can be provided. Children traveling on tour must be at least eight years old and accompanied by an adult.

Reservation Changes Requests for changes in flight schedules, early or extended hotel stays or for other eligible components of the tour should be made prior to the final payment date. A non-refundable processing fee of $50 per person will apply for any change requested prior to the final payment date and $100 per person for any change requested on or after the final payment date. These fees are in addition to any costs or penalties from suppliers.

Insurance Holiday Vacations recognizes the value and importance of travel insurance for our customers. We offer an optional Travel Protection Plan, which includes accident and sickness coverage, baggage protection, trip interruption and cancellation insurance. An insurance brochure will be sent with your tour invoice deposit receipt or may be requested in advance. For your convenience, the insurance premium is included in the balance due on your tour invoice. Processing fees for a voluntary change in airport departure or for other requested changes are not covered by this insurance. Insurance must be paid for on or before your final payment due date.
Click here to learn more about Travel Protection

Solo Travelers Holiday Vacations welcomes solo travelers. We will try to assist in arranging a roommate for any person wishing to share accommodations at the double occupancy tour rate. Should a shared arrangement not be available, the single price applies.

Triple & Quad These accommodations are usually in rooms with two double beds. A rollaway bed or cot is subject
to availability on a request basis.

European Air Conditioning Please note that air conditioning is not a standard feature in European hotels and restaurants. Those that offer air conditioning may not produce the amount of cool air you are accustomed to at home.

Reservation Name/Identification
The requirement to collect your date of birth, gender and full name as it appears on the government issued photo identification you will use on your tour is federally mandated by the Transportation Security Administration. TSA’s privacy policy as well as additional details, can be found at www.tsa.gov using the keywords Secure Flight.

Passport Required Your Passport must be valid for 6 months from the end date of your tour. It is Holiday Vacations’ policy that all tours traveling outside of the United States require a valid U.S. Passport in the form of a Passport book. Passport cards and enhanced driver’s licenses are NOT acceptable forms of identification for any Holiday Vacations tour traveling outside of the United States. 

Tour Documents Tour packets will be mailed at least ten days before your tour departure date. This material includes tour pickup location and time, a tour itinerary, hotel list and luggage tag.

Gratuities Tips for all the included features of your tour (baggage handling, included meals, etc.) will be taken care of by your Tour Director. Tips for meals on your own or for other services are at your discretion. Customary tips for the Tour Director & Driver are on a voluntary basis and given individually. Suggested gratuities will be provided with your tour documents.  

Train Routes & Schedules Please note that train schedules and/or routes are subject to change by railroad passenger services. No liability shall be incurred by Holiday Vacations for subsequent changes to train schedules and/or routes.

Cruise Line Charges Additional fees applied by the cruise lines are not included in your tour price. These fees include but are not limited to: daily service charge for cabin & wait staff, specialty restaurant cover charges and optional shore excursions.

Photography & Video on Tour Holiday Vacations reserves the right to take photographs and/or videos on any of its tours and to use such records for promotional and/or commercial purposes.

Responsibility Tours are arranged and operated by Holiday Travel, Inc., d/b/a Holiday Vacations, 2727 Henry Ave., P.O. Box 87, Eau Claire, WI 54702. Holiday Vacations and their agents act only as an agent for such other parties, firms or corporations providing services herein. No liability shall be incurred by Holiday Vacations, their agents, presenters or co-sponsors because of injury, loss, delay or other complication experienced by tour participants. 

Holiday Vacations reserves the right to correct printing errors, to make any changes or alterations in the printed itineraries, dates, routings, hotels or in included features prior to or during the tour, necessary for the smooth and efficient operation of the tour. The hotels used may change without notice. Holiday Vacations reserves the right to accept, decline or retain any person as a participant of these tours.

 Luggage The cost of checking luggage with the airlines is the responsibility of each guest. This cost, if any, will be charged by the airlines when checking luggage for your flight and is payable directly to the airlines. An excess fee or handling charge may be collected by the airlines for each piece over the designated allowance and for oversize or overweight baggage. 

On tour, each person is allowed one suitcase which will be handled for you at hotels. In addition, you may carry a small bag aboard. Carry-on articles are the responsibility of each person. Carry-ons that do not fit in the overhead compartments may be charged as an additional piece of luggage. Additional pieces of luggage will be handled for you at hotels at a cost of $4 per bag, per day or at the cost specified for some tours. Though every effort will be made to safeguard your baggage, Holiday Vacations accepts no liability for loss or damage.

Checked Luggage
(Not to exceed 62” total dimensions)

Carry-On Purse, Tote, Camera Bag, Backpack
(Not to exceed  8” x 14” x 20”) 

Airfare, Taxes & Fuel Surcharges Included  Tour prices are guaranteed and include airfare, federal taxes, airport security charges, airline segment fees, airport passenger facility charges and fuel surcharges, if applicable. International airfare also includes applicable airport fees and taxes assessed by individual countries. Airline luggage fees are an additional charge and are payable directly to the airlines at check-in.

Airline Seating Seat assignments are controlled by the airline. We will no longer solicit requests and seating cannot be guaranteed by Holiday Vacations.

Award milesPlease be advised that some commercial airlines offer reduced award miles to travelers booked on a group reservation. Holiday Vacations is happy to submit your frequent flyer number to the airlines, but makes no guarantee that full mileage will be awarded.

Airport Departure Cities Departure cities are subject to change due to limited or discontinued airline service. The availability of airline seats may be limited from each departure city. Holiday Vacations reserves the right to provide ground transportation to or from a larger or alternate airport.

Departure From Cities Not Listed You may request a departure from a city not listed. Holiday’s air department will determine the feasibility of your request and advise you of any additional cost, if applicable.

Land Only Price You may request a land only price. If the tour is purchased as land only, it will be your responsibility to meet the group at the arrival airport at the time designated by Holiday Vacations. If you prefer, you can join the tour at the first night’s hotel. Taxi or other airport transfer costs are not included for independent arrival or departure.

United States Tour Operators Association $1 Million Travelers Assistance Program Holiday Vacations, as an Active Member of USTOA, is required to post $1 Million with USTOA to be used to reimburse, in accordance with the terms and conditions of the USTOA $1 Million Travelers Assistance Program, the advance payments of Holiday Vacations customers in the unlikely event of Holiday Vacations bankruptcy, insolvency or cessation of business. Further, you should understand that the $1 Million posted by Holiday Vacations may be sufficient to provide only a partial recovery of the advance payments received by Holiday Vacations. More details of the USTOA Travelers Assistance Program may be obtained by writing to USTOA at 345 Seventh Avenue, Suite 1801, New York, New York 10001, or by email to information@ustoa.com or by visiting their website at www.USTOA.com. 

CANCELLATION FEES

Should you cancel your our reservations for any reason, the following cancellations fees will apply:

Motorcoach Tours (No Flights)

Written notice receivedCancellation fee
Prior to final payment date Full refund
Final payment date to 31 days prior to departure date $200
30 days to 48 hours prior to departure date 25% of tour price
Less than 48 hours prior to departure or after tour departure 100% of tour price

Air Tours–Canada & Lower 48 U.S.

Written notice receivedCancellation fee
Prior to final payment date Full refund
Final payment date to 35 days prior to departure date 25% of tour price
34 days to 48 hours prior to departure date 50% of tour price
Less than 48 hours prior to departure or after tour departure 100% of tour price

International & Cruise Tours, Alaska, Rail, Hawaii

Written notice receivedCancellation fee
Prior to final payment date Full refund
Final payment date to 46 days prior to departure date 25% of tour price
45 days to 8 days prior to departure date 50% of tour price
7 days or less to departure or after tour departure 100% of tour price
Note: If you are sharing a room and your partner cancels or leaves the tour en route, you will be responsible for the difference between the double and single accommodations tour price.